Step 01
Upload your point of sale report for your period.
This is your source of truth. We'll match each individual transaction against the line items in your merchant bank transaction reports.
Matching payouts
Your point of sale and the merchant bulk payout to your bank don't always match.
Matching shouldn't cost you your evenings. This page shows how Lekana does it.
You're thinking
Right. When they don't, it's a nightmare. I've got thousands of transactions. How do I find the ones that are wrong?
So you end up doing it manually, going through every line on your point of sale and comparing it to every line in your merchant bank transactions.
You're thinking
It takes hours to match. I'm usually doing it at 11pm when I should be closing the books.
That's because most reconciliation tools look at the bulk numbers. They'll tell you your point of sale says R100k and your merchant payout says R99.5k. But they don't tell you which transactions are the problem. So you have to find them yourself.
You're thinking
If the discrepancy is small, it could be anywhere. I've spent two hours only to find it was a duplicate that got reversed the next day.
We look at each transaction under the merchant bulk payout. So instead of "R100k vs R99.5k", we show you the card sale the merchant never settled, or the sale the merchant hasn't paid across yet. That's traceable.
You're thinking
So you're showing me exactly which transactions are the mismatch, not just that a mismatch exists?
Yes. And you see immediately what's actually happening. A decline that wasn't resubmitted. A payment still in transit. A duplicate. Not guessing. Knowing.
You're thinking
So instead of a full manual dig, I'd see it in minutes?
A day's work in five minutes.
Your data stays yours
We know this is sensitive.
Here's exactly what Lekana needs: your point of sale report, your merchant bank transaction report for the same period, and the cash you received. That's it.
We never connect to your bank account, and we never see anything you don't upload.
What happens next is your call. Work through the results yourself, ask us to walk you through them, or ask us what we see. The numbers are yours either way.
The pilot
No cost. No risk for you.
You might find something that explains the gap. In that case you either keep using Lekana to stay on top of it, or you solve it yourself and move on. Either way, you've got the answer.
Or you might find everything's good, and get peace of mind.
We get to work with real data, real problems, and real patterns. That matters to us.
No matter what you find, or don't find, you come out ahead.
From the pilot
One business balanced its cash ups every day, and was still losing meaningful money every month.
The numbers agreed with each other. The money still wasn't arriving. Once the reconciliation ran, the patterns surfaced. Once they were named, they could be stopped.
Shared with permission. Your numbers will differ. The patterns repeat.
How it works
Four steps. About five minutes.
Step 02
Upload your merchant transaction report.
This is what your processor actually received. Not the same as your bank statement: the statement shows bulk payout totals, the merchant transaction report shows every individual card transaction behind them. Multiple banks in the same period are fine.
Step 03
Enter the cash you actually received this period.
We compare this to what your point of sale rang up as cash, to find the gap. Wherever the cash ended up: banked, on hand, or in transit.
Step 04
Results.
The match rate. Card, cash and other tenders, each on its own line. The cash gap. The items needing your attention.
Free three-week pilot.
After that, we'll talk about what happens next. We onboard businesses one at a time, personally.